QUEENSFERRY COMMUNITY COUNCIL ORDINARY MEETING HELD
7pm on Tuesday 13 June 2023
at Sandycroft Community Centre
PRESENT: Cllrs, Mrs. D. Milner (Chair) Mrs C. Jones (Vice-Chair) Mrs. P. Connah, Mrs. K. Perry, Mrs. L. Povey,
Mrs. S. Salisbury, T. Williams D, Wisinger and the Clerk/RFO
IN ATTENDANCE: Cllr. D. Stenner (Shotton Town Council) resident of Sandycroft.
1) APOLOGIES C. Bowden, K. Garret, M. Hughes,
2) REPORTS FROM ATTENDEES:
Cllr. Stenner gave a short presentation on the areas effected by the “soggy mop” odour. He hoped to obtain support
from as many council in these effected areas to join forces in an endeavour to find a solution. A letter would be sent to
Mark Tami M.P. from each council, also a collective letter from councils seeking his support. Cllr. Stenner gave out a
list of Council members who had already offered support. As there had been many residents affected by the odour.
Flintshire County Council had been consulted and had made various investigations.
Cllr. Stenner left his contact details and a list of names that had offered support for this project. He was thanked for
attending and left the meeting at 7.30pm.
The lady resident from Sandycroft also commented on the foul odour and had many replies from social media regarding
the “Flintshire Odour”.
She also reported the state of the road that needed repair in Hamilton Avenue, Street-Scene was already aware of this
problem. The resident was thanked for attending and left the meeting at 7.55pm.
3) TO APPROVE THE DRAFT MINUTES OF THE ORDINARY MEETING HELD 9 May 2023
Cllr. Wisinger proposed, seconded by Cllr. Mrs Connah that these Minutes were a true and correct record.
4) MATTERS ARISING FROM THE MINUTES
Update awaited from Street-Scene on the various road dips and pot-holes reported/
An update on the replacement street lights and a map of location of street lights from the Authority’s’ street lighting
contractor was awaited.
Cllr, Mrs, Connah was awaiting an update on when the Defibrillator would be delivered and installed in Pentre.
5) DECLARATIONS OF INTEREST Nil
6) VACANCY ON COUNCIL FOR QUEENSFERRY WARD TO BE FILLED BY CO-OPTION
As the Authority had now confirmed that CO-Option could now take place, a notice to advertise this vacancy shortly
would be displayed on the notice boards and on the website.
7) REPORT FROM THE CHAIRPERSON
Cllr. Mrs. Milner had ordered the plaques for the rowan trees that council had presented to the two C.P schools for the
Jubilee. They would be finished in green acrylic material, inscribed and presented to the schools.
Training Courses – by remote from One Voice Wales. Councillors were reminded that the training courses were strongly
encouraged – Councillors could choose from the variety of subjects listed.
A Councillors walkabout would be held 6pm on Tuesday 20th June, John Griffiths, Street-Scene would be invited to
attend.
Litter picking and walkabouts – Identification for council members – Hi Vis vests with Q.C.C printed on them – Cllr
Mrs Milner had made enquiries to costs. Cllr. Mrs. Povey would also make enquiries regarding costs.
Scarecrow Event – Cllr. Mrs. Milner preparing posters.
Cllr. Mrs. Perry had made enquiries from the One Voice Wales Nature Officer regarding grant funding for tree planting and vegetable
growing, which Sandycroft was eligible to apply. Cllr Mrs Perry would ascertain when the organiser was available, a meeting would
then be arranged with members of the events committee.
HyNet Meeting, it was agreed that a representative would now be requested to give a presentation at the July meeting of council.
8) REPORT FROM THE CLERK/RFO
National Resources Wales had been contacted regarding clearing vegetation in the Broughton Brook in Station Road, Sandycroft.
They had confirmed work would commence in August. They would be asked if the cutting back of overhanging tree branches in the
ditch was included in the clearing.
The Clerk had requested the local police to give a more visible police presence.
Bill payments online – the Clerk had now made seven trips to the bank to set up this scheme, which one bank department had still
not authorised, despite a confirmation email that it had been authorised. A further visit to the bank as now unfortunately required.
Vat reclaim – yo reclaim vat invoices to be in the name of Queensferry Community Council.
9)) ANY FINANCIAL ITEMS FOR CONSIDERATION
a) COMMENTS MADE BY INTERNAL AUDITOR AND INTENSIVE AUDIT
Councillors had been pre-circulated with the documentation relating to the intensive auditor – year end 2022
Also the comments made by the internal auditor for year end 2023. Members noted these comments and suggestions.
b) APPROVAL AND SIGNING THE ANNUAL RETURN YEAR END 2023
As it was up to members of council to approve the Annual Return before it as sent for external audit, the Chair perused each page.
A vote was taken that members approved the Annual Return and the Chair then signed it.
A Conclusion of the year end 2022 had been displayed on notice boards and website.
A notice of Electors Rights for year ended 2023 would also be shortly displayed.
1 0) REAR ACCESS ISSUES IN THE WARDS.
This item came under discussion, noise nuisance continuing.
The Authority would be reminded for an update on the proposed CCTV equipment
11) RECEIPTS AND PAYMENTS (JUNE))
Payments
Cheq. No. Supplier Amount
102586 JDH Business Services Ltd 438.00
102587 Coronation activities (re: Cllr D. Milner)Clerk reimbursed 123.35
102588 Coronation activities (re: Cllr L. Povey)Clerk reimbursed 145.00
102589 Coronation activities (re: Cllr P Connah)Clerk reimbursed 162.27
102590 Coronation activities reimbursement Cllr. S. Salisbury 45.00
102591 S/Croft Community Centre Committee Wi-Fi 22.86
102592 One Voice Wales (training) 38.00
102593 Clerks Salary (May) 723.95
102594 HMRC (May) 156.96
102595 Flintshire County Council Street light 869.98
102596 Flintshire County Council Street light 474.00
102597 Queensferry War Memorial Institute 1,000.00
102598 Sandycroft Community Centre 1,000.00
Council to approve these payments to be made and would check the invoices.
Payments £ 5,199.37
Transfer £ 5,200.00
12) e MAILS & CORRESPONDENCE:
Emails relevant pre-circulated.
Flintshire County Council, Consultation on the implementing
of a Dog Control Public Spaces Protection Order in Flintshire.
HyNet North West information
Shotton Town Council – regarding the foul odour.
13) PLANNING CONSULTATION
Proposal: Various Signage
Location: CO-Op Chester Road East, Pentre, CH5 2DT
Comments Online https://agileapplications.co.uk/flintshire
Email: planning.consulation@flintshire.gov.uk
Information regarding planning applications can be found by visiting the planning website.
To this end a “Citizen Portal” is launched on the Flintshire Website.
The full access of the “Citizen Portal” can be activated by signing up to a Flintshire My Account and choosing to
receive
updates on Planning.
Full details are on the Flintshire County Council website and active interaction is possible.
https://www.flintshire.gov.uk/en/Resident/Contact -Us/My-Account.aspx.
14) DATE& TIME OF NEXT MEETINGS 7.00 pm Tuesday 11 July 2023 Ordinary meeting
7.00pm Tuesday 4 July Financial meeting