QUEENSFERRY COMMUNITY COUNCIL FINANCIAL & ORDINARY MEETING
Notes on the Financial Meeting and the Ordinary Meeting of Council held
7pm 12 April 2022 at Sandycroft Community Centre
Present: Cllrs Mrs. C. Jones (Presiding) R. Connah, K. Garret, M. Hughes,
Mrs D. Milner, Mrs K. Perry, Mrs. S. Salisbury, T. Williams, D. Wisinger and the Clerk
1)APOLOGIES: Cllr Mrs P Connah
2)MINUTES OF THE FINANCIAL MEETING HELD 18 January 2022
These Minutes were taken as read and approved. Proposed by Cllr Garret, Seconded by Cllr. Mrs. Milner.
3) DECLARATIONS OF INTEREST Nil.
4) ISSUES ARISING FROM THE MINUTES;
• Grant Applications received from Sandycroft Community Centre, Queensferry War Memorial
Institute, Hope House Hospice, Kits Cancer Charity.
Council agreed the following amounts – the two village halls £1,000 each. Hope House £50.
Kids Cancer Charity £100. These cheques to be issued at the May meeting of council.
A statement to be displayed on the website regarding Grants stating that council gave
consideration to grant applications in January and July.
• Jubilee Celebration arrangements confirmation. A Barbecue would be hosed on Sunday 5 June
from 1pm at The Bridge Inn. A supply of bunting had been purchased. Two Rowan trees one for each
of the primary schools had been purchased and donated.
The War Memorial & residents from Queensferry were also welcome at the barbecue.
Food donations had been offered by the Co-op Pentre and Cllr. Mrs. Milner would seek
vouchers from various local firms as prizes.
• Christmas Festive arrangements – Sandycroft Community Centre would write and request a grant
for the children’s party.
• The Clerk would contact the resident from Queensferry who had sent emails regarding festive
arrangements.
Council agreed that if the War Memorial Institute wrote and requested funding for
Christmas activities their request would be considered.
• W ebsite Matters – Cllr. Mrs. Milner was thanked for her work on the website, now in operation.
It was agreed that photos of the Wards in past times would add historical interest to the Gallery.
4) FINANCIAL ITEMS: Audit.
• External Audit Council approved the external audit report for year ended 31 March 2021
• Annual Return Annual Governance for year ended 31 March 2022
Council approved this document which would be sent for internal audit.
Receipts, Payments, Bank Reconciliation also received Council approval.
• Policies-
Standing Orders, Risk Assessment, Financial Controls.
As these documents were required for internal audit Cllr. Mrs P Connah (Chair)
had reviewed them and recommended adoption. Council agreed that they were adopted.
The Accessibility Statement & Welsh Language Policy was also adopted.
Other Items
• Street Planter & Daffodil bulbs -in hand although delayed as Growing Places had staff storage
and reduced working days due to the virus.
• Clerk’s salary -due to a miscalculation of reading the payslip the Clerk was owed £368.42
the pay would be rectified and the auditor made aware of the situation.